Custom Absence Types

This article is for shift supervisors, managers and business administrators.
This section refers to advanced absence management which is included in all of our paid products and can be accessed via the main navigation.

There are four default types of absences available:

• Vacation
• Sick leave
• Training
• Private appointment

You can add custom absence types based on your business needs. To do this, switch to the "Absence Types" tab and click the "Add Absence Type" button in the top bar.

Each absence type includes the following fields:

• Label (required) – A name to distinguish this absence type from others. This label will be visible to employees when they request an absence.
• Tracking Unit – Defines whether the absence is tracked in days or hours.
  • Days: Refers to full calendar days.
  • Hours: Allows for more precise absence durations.
• Allowance – Sets the default maximum limit for this absence type per employee.
• "Allow Negative" Flag – If enabled, employees can request more days or hours than the defined allowance.
  • If the allowance is set to 0 and this flag is enabled, employees can request an unlimited number of days or hours for this absence type.
• "Allow Carryover" Flag – If enabled, unused allowances can be transferred to the next period (calendar year).
  • You can set a maximum carryover amount for transferred units.
  • You can define a carryover expiration period, specifying how many days from the start of the new year the carried-over allowance remains valid.
• Paid/Unpaid Flag – Determines whether this absence type counts toward the total paid allowance and whether it must comply with regulatory requirements for paid leave.
• "Active for Employees" Flag – Enabled by default. If disabled, this absence type will not be available to all employees and must be assigned individually (see the "Absence Allowances" section for more details).

Once saved, your custom absence type will appear under "Custom Types" in the absence types overview. If set to active, employees will be able to request absences using this type immediately.